Documentation

Status Link turns your internal project boards (Trello, Jira) into branded, read-only client status pages. Your clients get a simple link — no login required — to see real-time project progress. You stay in your existing tools.

How it works

1. Create an account — Sign up with email/password or Google OAuth.
2. Connect your project board — Link your Trello or Jira account to sync boards automatically.
3. Create a workspace — Pick a board, customize branding, and configure link settings.
4. Share the magic link — Send the generated URL to your client. They see a branded status page instantly.

Who is Status Link for?

Status Link is built for agencies, freelancers, and teams who manage client projects in tools like Trello or Jira. Instead of scheduling status meetings or sending manual updates, you give clients a live view of their project's progress.

Workspaces are the core of Status Link. Each workspace maps to a client project and generates a unique public status page. You create workspaces through a guided 4-step wizard.

Step 1: Branding

Set your workspace name, upload a logo, choose a brand color, and select a layout style (kanban or list). If you've saved default branding in your account settings, these values will be pre-filled.

Step 2: Connect Integration

Connect your Trello (or Jira) account and select the board you want to sync. Status Link pulls in your board's lists and cards, automatically mapping them to phases in your workspace.

Step 3: Link Settings

Configure how your magic link works — set an expiry (never, 30 days, 90 days, or a custom date) and review the generated URL slug.

Step 4: Done

Your workspace is live. Copy the magic link and share it with your client. You can always edit settings, sync new data, or regenerate the link later from your dashboard.

Status Link integrates with your existing project management tools so you never have to manually update status pages.

Trello

Click "Connect Trello" during workspace creation or from your dashboard settings. A popup window will open asking you to authorize Status Link to read your Trello boards. Once authorized, your OAuth token is stored securely and you can select any board to sync.

How sync works

• Board lists are mapped to phases in your workspace.
• Status is auto-detected from list names — for example, a list named "Done" maps to completed, "In Progress" maps to in-progress, and others default to upcoming.
• Cards within each list become individual tasks under their respective phase.
• You can re-sync at any time from the workspace card on your dashboard by clicking the sync button.

Jira

Jira integration follows the same OAuth flow. Connect your Atlassian account, select a project, and Status Link will sync your issues and statuses into workspace phases.

Disconnecting

You can disconnect an integration at any time from your account settings. This removes the stored OAuth token but does not delete previously synced workspace data.

Magic links are the URLs you share with clients so they can view their project status page. No login or account is required — anyone with the link can see the page.

URL format

Each workspace gets a unique slug based on the workspace name plus a random 5-character suffix. The public page is accessible at:

What clients see

The public page displays your branded status page with all phases, tasks, and activity feed. Depending on your layout choice, it shows either a 3-column kanban view (grouped by list name) or a linear list view. Clients can see:

• Overall project progress and status (on-track, at-risk, blocked, completed)
• Phases with their current status (completed, in-progress, upcoming)
• Activity feed with updates, comments, milestones, and alerts
• Your branding — logo, colors, and theme

Sharing tips

Copy the link directly from your dashboard workspace card. You can share it via email, Slack, or any messaging tool. Since no login is required, clients can bookmark it and check back anytime.

Make every status page feel like your own. Status Link lets you customize the look and feel of your public pages so they match your agency or client's brand.

Brand color

Choose a primary brand color that will be used for progress bars, accents, and highlights throughout the status page.

Logo

Upload your logo (or your client's logo) during workspace creation. It appears at the top of the public status page. Logos are stored securely in Supabase Storage.

Layout styles

Choose how phases are displayed on the public page:

• Kanban — A 3-column layout that groups phases by their list name (e.g., To Do, In Progress, Done). Great for visual thinkers.
• List — A linear, top-to-bottom view of all phases sorted by order. Clean and straightforward.

Default branding

Save default branding settings (color, logo, layout, labels) in your account so every new workspace starts pre-filled with your preferences. You can override defaults on a per-workspace basis.

Your dashboard gives you an overview of all your workspaces. Each workspace card shows the project name, status, integration source, and quick actions.

Syncing data

Click the sync button on any workspace card to pull the latest data from your connected board. This updates phases, task statuses, and the activity feed on the public page.

Phases

Phases represent stages or milestones in your project. Each phase has a name, status (completed, in-progress, or upcoming), and a sort order. When synced from Trello, phases map to board lists and their cards.

Activities

The activity feed shows a timeline of project events. Activity types include:

• Update — General project updates
• Comment — Notes or messages
• Milestone — Key achievements or deliverables
• Alert — Important notices (e.g., blockers or delays)

Project status

Each workspace has an overall project status visible on the public page:

• On Track — Everything is going as planned
• At Risk — Some concerns that need attention
• Blocked — Progress is stalled
• Completed — Project is finished

Workspace actions

From the workspace card dropdown menu, you can:

• Copy the magic link to your clipboard
• Open the client-facing public page
• Sync the latest data from your board
• Revoke access (disables the link)
• Regenerate the link (creates a new URL, invalidates the old one)
• Delete the workspace

Control who can see your status pages and for how long. Status Link gives you full control over magic link access.

Expiry options

When creating or editing a workspace, choose when the link expires:

• Never — The link stays active indefinitely.
• 30 days — Automatically expires 30 days after creation.
• 90 days — Automatically expires 90 days after creation.
• Custom date — Pick a specific date when the link should expire.

When an expired link is visited, clients see a message indicating the page is no longer available.

Revoking access

Need to cut off access immediately? Revoke a workspace link from the dashboard. The link becomes inactive instantly and visitors will see a "revoked" message. You can restore access later if needed.

Regenerating links

If a link has been shared with unintended recipients, regenerate it. This creates a brand-new URL with a different slug and permanently invalidates the old link. Anyone with the old URL will no longer have access.